Privacy Policy
Data Protection and Privacy Guidelines
Privacy Policy
MIT University Sikkim is committed to protecting your privacy and personal information. This policy explains how we collect, use, and safeguard your data.
Last updated: January 20, 2025
Information We Collect
Personal Information
Name, address, phone number, email, date of birth, and academic records.
Academic Information
Educational background, grades, attendance, and assessment records.
Technical Information
IP address, browser type, device information, and website usage data.
Financial Information
Fee payment records, scholarship details, and financial aid information.
How We Use Information
Academic administration and student services
Communication regarding university activities
Maintaining academic records and transcripts
Processing applications and admissions
Improving educational services and programs
Data Protection Principles
Lawfulness and Fairness
Data is processed lawfully, fairly, and transparently.
Purpose Limitation
Data is collected for specific, legitimate purposes only.
Data Minimization
Only necessary data is collected and processed.
Accuracy
Data is kept accurate and up to date.
Your Rights
Right to Access: Request access to your personal data
Right to Rectification: Correct inaccurate personal data
Right to Erasure: Request deletion of personal data
Right to Portability: Receive data in a structured format
Right to Object: Object to processing of personal data
Data Security
Encrypted data transmission and storage
Regular security audits and assessments
Access controls and user authentication
Regular backup and disaster recovery
Data Sharing
Internal Sharing
Data shared within university departments for educational purposes.
External Sharing
Limited sharing with regulatory bodies and authorized agencies.
Third-Party Services
Sharing with trusted service providers under strict agreements.
Cookies and Tracking
Essential cookies for website functionality
Analytics cookies to improve user experience
Cookie consent management system
Option to manage cookie preferences
Data Retention
Student Records
Academic records retained permanently for alumni services.
Application Data
Application information retained for 7 years after completion.
Financial Records
Financial data retained as per regulatory requirements.
Children's Privacy
Special protection for students under 18
Parental consent for data collection
Limited data processing for minors
Policy Updates
Regular review and update of privacy policy
Notification of significant changes
Version history and change log maintained
Breach Notification
Immediate containment of security breaches
Notification to affected individuals within 72 hours
Cooperation with regulatory authorities
Compliance
Compliance with Indian Information Technology Act
Adherence to UGC guidelines and regulations
International data protection standards