Fee Refund Policy
MIT University Sikkim has established clear guidelines for fee refund to ensure transparency and fairness in financial transactions.
Refund Categories
Admission Fee Refund
Application fee: Non-refundable in all cases
Admission fee: Refundable before course commencement
Security deposit: Fully refundable upon course completion
Caution money: Refundable after deducting any dues
Tuition Fee Refund
Before classes start: 90% refund (after deducting processing charges)
Within 15 days of class start: 75% refund
Within 30 days of class start: 50% refund
After 30 days: No refund applicable
Hostel Fee Refund
Security deposit: Fully refundable after room inspection
Advance fee: Pro-rata refund based on actual stay
Mess charges: Refundable for unused portion
Room rent: Monthly basis calculation
Refund Timeline
Withdrawal Before Course Start
More than 30 days before: 90% refund
15-30 days before: 80% refund
7-15 days before: 70% refund
Less than 7 days: 60% refund
Withdrawal After Course Start
Within 1 week: 60% refund
Within 2 weeks: 40% refund
Within 1 month: 25% refund
After 1 month: No refund
Special Circumstances
Medical Emergencies
Serious illness preventing continuation of studies
Medical certificate from registered practitioner required
Higher refund percentage may be considered
Case-by-case evaluation by refund committee
Family Emergency
Death in immediate family
Financial hardship due to unforeseen circumstances
Job transfer of parent/guardian to different location
Documentary evidence required for consideration
University Reasons
Course cancellation by university
Unable to provide promised facilities
Faculty unavailability for extended period
Full refund applicable in such cases
Refund Application Process
Required Documents
Completed refund application form
Original fee payment receipts
Bank account details for refund transfer
Reason for withdrawal with supporting documents
Student ID card and admission letter
No due certificate from all departments
Application Procedure
Submit refund application to Finance Office
Obtain clearance from all relevant departments
Submit all required documents
Pay any outstanding dues if applicable
Await refund committee decision
Receive refund as per approved amount
Processing and Payment
Processing Time
Complete Application: 15-20 working days
Incomplete Application: Processing time extended
Special Cases: 30-45 working days
Appeal Cases: Additional 15-20 days
Refund Payment Method
Direct bank transfer (NEFT/RTGS)
Demand draft in student's name
Online payment gateway refund
Cash payment (for amounts less than ₹10,000)
Deductions and Charges
Administrative Charges
Processing Fee: ₹500 per application
Bank Transfer Charges: As applicable
Document Verification: ₹200
Late Application Fee: ₹1,000 (if applicable)
Adjustments
Outstanding library dues
Laboratory equipment damage charges
Hostel room damage costs
Unpaid mess bills or other dues
Appeal Process
Refund Appeals
Students can appeal refund decisions within 30 days of notification.
Submit written appeal with justification
Provide additional supporting documents
Pay appeal processing fee if applicable
Await decision from appeals committee